AI-powered ingestion that turns handwritten notes, chaotic spreadsheets, and blurry photos into clean, review-ready, CNC-ready parts lists.
Handwritten notes with coffee stains and illegible dimensions
47 merged cells, broken formulas, and references to deleted sheets
Scanned documents from clients with zero standardization
"Can you add 3 more shelves? I need it by tomorrow."
Hours wasted. Errors introduced. Money lost.
There's a better way.
CAI Intake doesn't care how your data arrives. Voice memo? Scanned PDF? Copy-paste from an email? We've seen it all—and we parse it all.
Smart spreadsheet with instant parsing and validation
Intelligent column mapping with auto-detection
Speak your cutlist naturally, we transcribe it
AI-powered extraction from photos and PDFs
99%+ accuracy with scannable order forms
From emails, docs, or any source—we parse it
Data arrives in any format
Voice, image, spreadsheet, PDF—doesn't matter
AI extracts structured data
Gemini 3 + Claude vision models, tuned on real cutlists
Schema verification & confidence scoring
Every part passes 47 validation checks
Smart material matching
Auto-maps to your material library with fallbacks
Verify what the AI flagged
Low-confidence edges & grooves marked for a human check
CNC-ready output
MaxCut, CutList Plus, CutRite, ZDCut, and more
Photo OCR isn't magic — and we don't pretend it is. CAI reads every part, then flags the fields it's least sure about — the edge-banding and grooves on a handwritten list — so your team verifies the two that matter instead of re-checking forty, or sending a bad read straight to the saw.
Actual in-app review — amber marks the fields to double-check
Run CAI's built-in cutting optimizer for instant nesting and yield — or export clean, validated cutlists straight into MaxCut, CutList Plus, CutRite and more. Nest here or in the tool you already trust — no lock-in, no re-keying.
Need a custom format? We've got you covered.
Talk to our team →The cutlist is just the start. CAI carries the same job through pricing, materials, customers, and your accounting system — so one clean parse drives the whole back office.
Turn any cutlist into a priced quote — material costs, markup, and tax applied from your price list.
Auto-generated BOM — boards, edgebanding, and operations costed straight from your material library.
Customers, contacts, and order history in one place — every cutlist tied to the job it's for.
Sync customers, estimates, and invoices to your ERP over OAuth — on a pluggable adapter framework built for Zoho, QuickBooks, Xero, and more.
Your-branded CAI templates with QR codes — clients fill them in, AI parses them straight back to a cutlist.
Track cutting efficiency, material usage, and activity over time — with CSV export for the back office.
Accept a quote and CAI runs the job through the shop — generating the right tasks in the right order, assigning teams and machines, gating on quality, and keeping customers in the loop from cut to delivery.
Accepted quotes flow straight to the floor as tracked jobs — from submitted through cut, QC, and packed.
Each job auto-generates its build sequence — cut, edge-band, groove, CNC, drill, assemble, QC, pack — with the right dependencies and parallel stages.
Assign crews and machines by skill and capacity — one task at a time, or several at once for multifunctional CNC cells.
Per-part inspection checklists with pass/fail and automatic rework — exported as a branded, downloadable QC report.
Kanban and queue views show every task — blocked, ready, in progress, done — updating as the floor works.
Share a live tracking link or QR so customers can follow their order's progress all the way to delivery.
Granular access control, a versioned REST + webhook API, and managed cloud hosting — designed for multi-site manufacturers and the teams that run them.
Google sign-in today, with SAML/OIDC for enterprise identity providers on the roadmap.
Granular permissions for operators, estimators, and administrators across multi-site organizations.
Fully managed cloud hosting with per-organization data isolation — private cloud and on-premise on the roadmap.
Activity logging across parses, edits, exports, and admin actions, scoped per organization.
REST and webhook APIs integrate CAI Intake with your ERP, MRP, CAD, and order-management systems.
Priority support with a named point of contact and hands-on onboarding.
curl -X POST https://cai-intake.io/api/v1/parse-jobs \
-H "X-API-Key: cai_your_api_key" \
-H "Content-Type: application/json" \
-d '{
"source": {
"type": "text",
"content": "Side panel 720x560 qty 2 white board"
},
"options": { "defaultThicknessMm": 18, "aiMode": true }
}'Start free, upgrade as you grow. No hidden fees. Cancel anytime.
Your first 14 days are free. No credit card required. Set up in under 5 minutes.